Human Resources Manager
St. Martin’s Episcopal School has an opening for a Human Resources Manager. We seek candidates who support our mission and are culturally competent and responsive. We are welcoming of all applicants regardless of race, color, gender, age, veteran status, religion, sexual orientation, disability, national or ethnic origin, or any other protected characteristic.
The Human Resources Manager oversees and executes all major HR functions in the school: compliance, reporting, payroll, benefits administration, recruiting and hiring, employee relations, employee training, performance management, comp and benefits/budgeting, wellness programs, and strategic HR planning. The Human Resources Manager: provides leadership in the development and proper implementation of HR practices, policies, procedures, and programs for the school; collaborates with leadership to effectively communicate and implement change where necessary; and must deliver excellent customer service, coaching, and support to managers and employees. This position is part of the finance team, supervises one HR Assistant, and serves 140 full-time and 50 part-time/seasonal employees.
The tasks, duties, and responsibilities of this job include, but are not limited to:
- Ensures that SMES is in full compliance with applicable federal and state laws regarding human resources and the administration of employee benefits. This includes but is not limited to ADA, COBRA, FMLA, FLSA, OSHA, HIPPA, EEO, Worker’s Compensation, and all record-keeping and annual reporting needs like W-2s and TIAA
- Builds positive relationships across the organization, brings the employee perspective to relevant strategic human capital initiatives, promotes employee satisfaction and wellness and ensures a positive working environment
- Develops and maintains the school’s personnel policy, procedures, employee handbook, personnel forms, and recommends changes to school administration
- Consult, influence, and partner with all levels of management regarding critical and complex employee relations decisions in the areas of performance management, harassment, business conduct, terminations, restructuring, policies, guidelines, and best practices
- Partners with legal counsel on assessing and resolving employment-related concerns and risks, lawsuit discovery, and litigation preparation
- Manages the exit process and paperwork for terminating employees
- Conducts an annual review of existing benefits programs for necessary changes and improvements; partners with the Director of Finance to review budgetary needs for benefits programs; negotiates contracts and services
- Directs preparation and distribution of communications to inform employees of benefits programs such as insurance plans, retirement plans, paid time off, etc.
- Works in conjunction with leadership on the strategic planning process for the staffing needs of the school. Coordinates recruitment with school departments and application processing. Oversees background screening for all new employees
- Creates and updates job descriptions as needed; posts and monitors job openings; tracks applicants; screens resumes; assists principals with the interview process
- Responsible for the creation and distribution of offer letters and annual employment letters. Compensation research and guidance regarding salary budget and new hires
- Manages the new hire orientation and onboarding process
- In charge of the semi-monthly payroll process and retirement plan contributions
- Responsible for proper time-tracking of non-exempt hours and calculation of overtime payments, as well as long term subs and daily substitute teachers
- Monitors and maintains the time off tracking system, including year-end reports and payouts
- Assists employees with questions regarding their benefit coverage. Completes necessary paperwork for medical leaves of absence including maternity, STD, LTD, FMLA, and FFCRA as it relates to COVID-19
- Serves as a fiduciary for the school’s retirement plan, oversees plan administration, and partners with DFO to ensure compliance with all 403b regulations
- Ensures personnel files are maintained properly on current and terminated employees
- Enters data for personnel sections of surveys within independent schools (i.e., INDEX, NAIS, SAIS, etc.)
- Update payroll (RPO) and benefits administration (PlanSource) systems as needed
- Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department, such as government reporting. Prepares periodic reports for management, as necessary or requested, for internal purposes.
- Assists with billing reconciliations as it relates to employee benefits
- Tasked with developing and tracking annual performance reviews, as well as employee satisfaction and exit surveys
- Participates in developing department goals, objectives, and systems. Assists in implementation and training of new software as needed
- Participates in administrative staff meetings and attends other meetings and seminars as necessary to represent the department
- Any additional tasks as requested by the Director of Finance & Operations
Bachelor’s degree required, preferably in business or other HR-related areas.
HRCI or SHRM certification required.
3-5 years of experience supporting an HR office, preferably in a school setting, or non-profit organization. Experience with payroll processing required.
Skills and Knowledge
- Demonstrated leadership ability
- Excellent oral and written communication skills
- Excellent interpersonal and conflict resolution skills
- Strong analytical and problem-solving skills
- Thorough knowledge of employment-related laws and regulations
- Accountable, collaborative, and customer-service oriented
- Ability to maintain a high level of confidentiality
- Excellent organizational skills, attention to detail and ability to prioritize
- Able to receive and implement constructive feedback
- Must be able to identify and resolve problems in a timely manner, while exercising sound judgement
- Ability to effectively present information and respond to questions from various school constituencies
- Self-starter who is dedicated, and follows through with tasks until completion
Ability to serve in a 12-month role, approximately 45 hours/week, including business hours of 7:30 am to 4:00 pm Monday-Friday. All work is performed on campus. Nights and weekends are sometimes required.
This job is performed mostly inside and sometimes outside; the noise level can be quiet to loud. Position requires sitting at a desk, walking, standing, crouching, stooping, talking, seeing, and hearing as needed to perform essential functions. While performing the duties of this job, the employee is regularly required to use hands to type, finger, handle or feel objects, tools, or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. This position requires the ability to communicate both verbally and in writing.
In compliance with ADA requirements, we will make reasonable accommodations for the known disability of an otherwise qualified applicant or employee.
The statements in this job description are intended to represent the key duties, essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job. All employees are expected to support the mission and vision statements of St. Martin's Episcopal School and to contribute to the overall life of the school.